Below is a copy of the ongoing Maintenance Schedule
2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2022 | ||
Flat Smoke Alarms clean and test every 3 yrs | Done | DONE | Due | Due | Sheet 2 | |||||||
Together with Careline/Cirrus test of all buttons and fob | Done | DONE | Due | Due | Sheet 2 | |||||||
FRA By Positive Fire Solutions every 2 years | Done | Done | DONE | DUE | DUE | Sheet 3 | ||||||
Fire alarm system check monthly | Monthly | Monthly | Monthly | Monthly | Monthly | Monthly | Monthly | Monthly | Monthly | Monthly | Sheet 3 | |
Quarterly check outside pathway & stairwell emergency lights | 1,2,3,4 | 1,2,3,4 | 1,2,3,4 | 1,2,3,4 | 1,2,3,4 | 1,2,3,4 | 1,2,3,4 | Sheet 3 | ||||
Electrical inspection every 5 Years | Done | Done | Due | Sheet 4 | ||||||||
Outside Professional Roof inspection every 5 years | Done | Done | Due | Sheet 5 | ||||||||
Annual Roof Void Inspection | NA | Done | Done | Due | Due | Due | Due | Due | Due | Sheet 5 | ||
Service Garage Vent System every 2 years | Done | Done | BEC | BEC | BEC | BEC | BEC | Sheet 6 | ||||
Annual Smoke test of system undertaken by BEC | BEC | BEC | BEC | BEC | BEC | BEC | BEC | BEC | Sheet 6 | |||
BEC Check ROR garage fire detectors annually | Done | Done | BEC | BEC | BEC | BEC | BEC | BEC | BEC | BEC | Sheet 7 | |
EXTRACAIR to service Roof Smoke Extract System every 3 years | Done | Part Done | Done | EXTRACAIR | EXTRACAIR | Sheet 8 | ||||||
With inspection of Fans control box switches | Done | Done | EXTRACAIR | EXTRACAIR | Sheet 8 | |||||||
Lubrication cleaning & check of motorised dampers & valves | Done | Done | EXTRACAIR | EXTRACAIR | Sheet 8 | |||||||
Together with Garage Vent system | Done | EXTRACAIR | EXTRACAIR | Sheet 8 | ||||||||
Tiles on Roof inspection annually and Lead Flashing | Done | Done | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Sheet 9 |
Quarterly walk round check all security motion sensor operated floodlights | Not Done | Done | Done | Done | 1,2,3,4 | 1,2,3,4, | 1,2,3,4, | 1,2,3,4, | 1,2,3,4, | 1,2,3,4, | 1,2,3,4, | Sheet 10 |
B Block garage emergency exit stairwell motion sensor operated flood light | Not Done | Done | Done | Done | 1,2,3,4, | 1,2,3,4, | 1,2,3,4, | 1,2,3,4, | 1,2,3,4, | 1,2,3,4, | 1,2,3,4, | Sheet 10 |
2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | ||
Lift Maintenance 6 times a year by Total Lifts | Done | 1,2,3,4,5,6 | 1,2,3,4,5,6 | 1,2,3,4,5,6 | 1,2,3,4,5,6 | 1,2,3,4,5,6 | 1,2,3,4,5,6 | 1,2,3,4,5,6 | 1,2,3,4,5,6 | 1,2,3,4,5,6 | Sheet 11 | |
Electrical Lighting lamp replacement, sensors etc. as required | Done | Done | As Req | As Req | As Req | As Req | As Req | As Req | As Req | As Req | As Req | Sheet 12 |
Drains and Gully's Bye Annual service by ADS or as Required | Done | As Req | Done | Done | DONE | As Req | As Req | As Req | As Req | As Req | As Req | Sheet 13 |
Gutter & Downpipes weekly check & bi annual clearing | Done | DONE | Done | DONE | DONE | Part Done | As Req | As Req | As Req | As Req | As Req | Sheet 14 |
Check Xmas tree Lights and Driveway Lights | Done | Done | Done | Done | DONE | Due | Due | Due | Due | Due | Due | Sheet 15 |
Blocks Communal areas Check and repair decorating/paintwork | As Req | As Req | Done | Done | Done | DONE | Due | Due | Due | Due | Due | Sheet 16 |
As required weekly surveillance | ||||||||||||
Check and assess Driveway surface/Trees annually | Done | Done | Weekly | Done | Done | DONE | Due | Due | Due | Due | Due | Sheet 17 |
Together with all pathways under weekly surveillance | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Sheet 17 | |
Check condition of Guest suits weekly | Done | weekly | weekly | weekly | weekly | weekly | weekly | weekly | weekly | weekly | weekly | Sheet 18 |
Check all electrical appliances & smoke alarms Annually Pat Test | Not Done | Done | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 18 |
Check condition of Flat 1 Decoration check | Not Done | NA | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 19 |
Service gas boiler annually. | Not Done | NA | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 19 |
Ensure inhibitor replaced every 5 years | Not Done | NA | Done | NA | NA | NA | NA | Due | NA | NA | NA | Sheet 19 |
Serviceability of washing machine & tumble dryer | Not Done | Done | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 19 |
Test/Cooker Hood Extract Fan | Not Done | NA | NA | Done | Done | DONE | Due | Due | Due | Due | Due | Sheet 19 |
Salon Serviceability & Pat Test / Redecoration check | Done | Done | Done | Done | Done | DONE | Due | Due | Due | Due | Due | Sheet 20 |
2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | ||
Store Room/ Laundry room serviceability check | NA | Done | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 21 |
of washing machine & Tumble Dryer Pat Test | NA | Done | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 21 |
Water pipe and drain security. | NA | Done | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 21 |
Atrium Check Kitchen Serviceability of all appliances Pat Test | Not Done | Done | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 22 |
Roof Fan and décor check. Annually | Not Done | Done | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 22 |
Main Gate Serviceability twice annually check | ||||||||||||
Normally done by BEC | Done | Done | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 23 |
Change Batteries in Sensor Strips on gate annually | Done | NOW | HARD | WIRED | X | X | X | X | Sheet 23 | |||
Atrium Toilets Appliance Check Pat Test | Not Done | Due | Done | Done | Done | DONE | Due | Due | Due | Due | Due | Sheet 24 |
Condition Check Roof Fan | Not Done | Due | Done | Done | Done | DONE | Due | Due | Due | Due | Due | Sheet 24 |
Fire Safety maintenance Annually | Done | Done | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 25 |
Extinguishers Annually | Done | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 25 | |
Garden Hoses and supply pipes and stop cocks | Done | Done | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 26 |
under weekly surveillance | Done | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Sheet 26 |
Stop Cock supply pipes to prevent freeze up. | Done | Done | Done | Done | DONE | Part Done | Due | Due | Due | Due | Due | Sheet 26 |
Corridor Electric heaters serviceability and check | Not Done | Done | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 27 |
Timers and Thermostat function Pat test | Not Done | Done | Done | Done | DONE | DONE | Due | Due | Due | Due | Due | Sheet 27 |
Action Alarms Fob Readers at all Entrances | Not Done | As Req | As Req | As Req | As Req | As Req | As Req | As Req | As Req | As Req | As Req | Sheet 28 |
Security Cameras/CCTV | Not Done | As Req | As Req | As Req | As Req | As Req | As Req | As Req | As Req | As Req | As Req | Sheet 29 |
2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | ||
Check Lamps for function i.e. Dimming/time daylight + emergency | NA | Nov | weekly | weekly | weekly | weekly | weekly | weekly | weekly | weekly | weekly | Sheet 30 |
Bin Room Roof | Aug | March Aug | March Aug | March Aug | March Aug | March Aug | March Aug | March Aug | March Aug | March Aug | Sheet 31 | |
Check of Fire Door closers | Not Done | Oct | April Oct | Monthly | Monthly | Monthly | Monthly | Monthly | Monthly | Monthly | Monthly | Sheet 32 |
Emergency Exit Doors open correctly | Not Done | Dec | Dec June | June Dec | June Dec | June Dec | June Dec | June Dec | June Dec | June Dec | June Dec | Sheet 32 |
Painting Main Gates and all handrails | Done | Done | Assess | Assess | Assess | Assess | Assess | Assess | Assess | Assess | Sheet 33 | |
Main Access doors to Blocks / Bin Room Doors | Not Done | Assess | Done | Assess | Assess | Assess | Assess | Assess | Assess | Assess | Assess | Sheet 33 |
Water Leaks Check Flats every 2 years Flats 1-42 | Not Done | Done | Done | Due | Due | Due | Sheet 34 | |||||
Water Leaks Check Flats every 2 years Flats 43-79 | Not Done | Done | Done | Due | Due | Due | Sheet 34 | |||||
Atrium Roof Skylight Cleaning Every 2 years | Not Done | Done | Done | Due | Due | Due | Sheet 35 | |||||
UPVC Windows & Doors check serviceability in Common Areas | Not Done | Not Done | Done | Done | DONE | Due | Due | Due | Due | Due | Due | Sheet 36 |
Charging Points in Garages | Sheet 37 | |||||||||||
Entry Phones problem events | Sheet 38 | |||||||||||
Flats 43-79 Garage Flood Pump annual Test\Car Park Cleaning | Done | DONE | Due | Due | Due | Due | Due | Due | Sheet 39 | |||
Careline Emergency entry via key safe and fob test and Main Gate | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Weekly | Sheet 40 | |||
Office | Sheet 41 | |||||||||||
2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | ||
General Risk Assessment | DONE | 2018 | DUE | 2020 | DUE | 2022 | DUE | Sheet 42 | ||||
Asbestos Survey | DONE | 2018 | DUE | 2020 | DUE | 2022 | DUE | Sheet 43 |